Mailing Made Easy Lists Common Mailing Terms, Bulk Mail, Bulk Mailing and Information


		The following is a list of mailing terms covering some of the specific types of mail and mail classifications that you may have heard about or have been referenced. These terms are frequently used by Postal Centers and mail houses when speaking about mail, Bulk Mail, direct mail and different mailing requirements. Advance Deposit Account - A debit account into which a mailer deposits funds that are maintained by the USPS and from which postage is later deducted at the time of mailing. (Also called trust account.) Automation–Compatible Mail - Mail that can be scanned and processed by automated mail processing equipment such as a barcode sorter. Balloon Rate - A rate charged for Priority Mail and Parcel Post items that weigh less than 15 pounds and measure more than 84 inches but no more than 108 inches in combined length and girth. Bulk Mailing - Mail that is rated for postage partly by weight and partly by the number of pieces in the mailing. The term is generally used to refer to Standard Mail. Bulk Mail Center (BMC) - A highly mechanized mail processing plant that distributes Standard Mail in piece and bulk form. Business Mail Entry Unit (BMEU) - The areas of a postal facility where mailers present bulk, pre sorted, and permit mail for acceptance. The BMEU includes dedicated platform space, office space, and a staging area on the workroom floor. Carrier Route Presort Mail - Mail sorted by carrier route to qualify for discount postage rates. The mail requires no primary or secondary distribution. The term is a general descriptor of the available rates for this type of preparation, which includes Enhanced Carrier Route Standard Mail, automation carrier route First–Class Mail, carrier route Periodicals, and carrier route Bound Printed Matter. Unless mailed at automation rates, carrier route mail pieces usually do not bear a barcode. (Also called Enhanced Carrier Route Standard Mail Destination Entry Discount - A postage discount for depositing mail at specific postal facilities (e.g., delivery unit or bulk mail center) that are closer to the final destination of the mail. Full Letter Tray - A tray filled at least three–fourths full with faced, upright pieces. Each tray must be physically filled to capacity before the filling of the next tray. A tray with less mail may be prepared only if less–than–full or overflow trays are permitted by the standards for the rate claimed. Indicia - Imprinted designation on mail that denotes postage payment (e.g., permit imprint). Known Office of Publication - The business office of a Periodicals publication that is in the city where the original entry for Periodicals mailing privileges is authorized. Mailing Permit - Permission to mail at bulk (pre sorted) rates. Meter Tape - A piece of adhesive paper that is fed through a postage meter and imprinted with postage. The meter tape is then applied to a mail piece (usually a large envelope or parcel that is too big to fit through the postage meter). Non machinable Surcharge - A surcharge applied to mail pieces that cannot be sorted on mail processing equipment because of size, shape, content, or address legibility. Such mail must be processed manually. Nonstandard Surcharge - A surcharge applied to First-Class Mail letters and flats that weigh 1 ounce or less and have an aspect ratio (length divided by height) that is less than 1.3 or greater than 2.5 (e.g., a square envelope). Oversized Rate - Parcel Post rate for pieces exceeding 108 inches but not more than 130 inches in combined length and girth. Permit Imprint - Printed indicia, instead of an adhesive postage stamp or meter stamp, which shows postage prepayment by an authorized mailer. Postage Meter - A device that can print one or more denominations of postage onto a mail piece or meter tape. It is available for rental only from designated manufacturers. Presort - The process by which a mailer prepares mail so that it is sorted to the finest extent required by the standards for the rate claimed. Generally, presort is performed sequentially, from the lowest (finest) level to the highest level, to those destinations specified by standard and is completed at each level before the next level is prepared. Not all presort levels are applicable to all mailings. Presorted First–Class Mailing - A non automation rate category for a mailing that consists of at least 500 addressed mail pieces and is sorted and prepared according to USPS standards. This mail does not bear a barcode. Presorted Mail - A form of mail preparation, required to bypass certain postal operations, in which the mailer groups pieces in a mailing by ZIP Code or by carrier route or carrier walk sequence (or other USPS–recommended separation). Presorted Rates - A discounted postage rate. In exchange for this lower postage rate, mailers must sort their mail into trays based on the ZIP Code destinations on the mail. Residual Shape Surcharge - A surcharge applied to Standard Mail pieces that are prepared as parcels or that are not letter size or flat size (e.g., mailing tubes). Sectional Center Facility (SCF) - A postal facility that serves as the processing and distribution center (P&DC) for post offices in a designated geographic area as defined by the first three digits of the ZIP Codes of those offices. Some SCF’s serve more than one 3–digit ZIP Code range. Single-Piece Rate - The "un discounted" or "full" postage rate available for individual pieces of Express Mail, First–Class Mail, Priority Mail, and Package Services. Single-piece rates contrast with rates available for bulk mail and presorted mail. Sort - To separate mail by a scheme or ZIP Code range; to separate and place mail into a carrier case; to distribute mail by piece, package, bundle, sack, or pouch. Sortation - The distribution or separation of mail to route it to its final delivery point. (Also see mail processing.) Weighted Fee - The fee charged the sender for Standard Mail pieces endorsed "Address Service Requested" or "Forwarding Service Requested" that are returned as undeliverable. The fee equals the single-piece First-Class Mail rate (e.g., $.33, $.55) x 2.472, rounded to the next whole cent.
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